Traders | Bradford City Mela

TRADER INFORMATION

STALL BOOKINGS NOW OPEN

Please ensure that you read the terms and conditions before proceeding with your application. By applying you agree to the terms stated. Please note stalls are only guaranteed by you paying the full amount. Once your full payment has been received you will be sent further details and your pitch will be secured. Any monies made on the days of the event are 100% yours - we do not take any percentage nor do we comment on how you take payment. The prices in the form are for 2 days all inclusive for a space only. Any equipment or power is hired through a third party. In regards to power there is a charge however we do recommend you bring your own. If your using power to power a few items we recommend using battery packs which are a little more expensive but they do last a whole day and you can keep them rather than hiring out all the time.

FOOD & BEVERAGE STALL APPLICATIONS

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ALL TRADERS TERMS & CONDITIONS

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Trading Terms & Conditions

Stall Booking & Trading

Anchor 1

No Parking is available on site. Limited space is available for catering vehicles with stock however final approval is given by the event management team.
Nearby parking facilities are available but at your own expense. We take no responsibility as to where you park your car or any damage. If such an event occurs you would need to contact the relevant authorities and the company that manages that car park. Under no circumstance will the event and its associated companies be responsible for and damages or compensation or reimbursement. PLEASE DO NOT LEAVE ANY VALUABLES IN YOUR VEHICLES.
Stalls will be allocated on first come first serve basis and locations cannot be altered on the day of the event.
Stall holders are not allowed to expand their stall area beyond their marquee as this can cause health and safety risks(e.g. if an ambulance needed to come onto site). Stall holders found to be in breach of this term, will be asked to remove their goods and fined £100.00.
Full payment must be made in advance of the event. Stalls will not be confirmed until full payment is received.
ALL stall holders and their team who arrive onsite to setup or dismantle their stall MUST Wear a High Viz vest. This is an absolute requirement as per the site safety policy due to a number of equipment, power tools and lorries being on site. Anyone not wearing a high visibility vest will not be allowed on site as it is a breach of health an safety regulations for the event site.
If you are working from heights when setting up or dismantling, you MUST ensure you wear a hard hat on at all times.

Goods

Only items approved by the Event Organiser’s will be displayed, sold and/or promoted at the Mela. Please call us if you are unsure if your goods can be sold at the Mela.
Any items that have not been approved prior to the Mela will not be allowed to be sold unless a penalty is paid at the discretion of the Event Organiser.
Stallholders who are selling clothes may bring a maximum of two clothes rails for displaying items.
Trading Standards undertake a tour of the stalls before the Mela starts, and have the right to close down any stall that is selling counterfeit items, goods that do not meeting Trading Standards requirements or are illegal. It is the stall holder’s responsibility to ensure you meet Trading Standard requirement. If your stall is closed down by the council or the event management team due to this, NO REFUNDS will be given as you have breached the agreement.
Charity stall holders are allowed to sell goods, but they are not to carry out collections, or solicit donations. There is only one licensed charity allow to make collections on the day of the Mela.

Cancellation

If the Mela is cancelled by the organizing committee, the Event Organisers will refund any fees paid in advance.
If the Mela is cancelled due to bad weather or unforeseen circumstances out of the control of the Event Organisers then no refunds will be payable.
The Event Organisers will not be held responsible for any loss e.g. loss of earnings etc. due to cancellation of the Mela.
Any stall holder who cancels their booking less than 4 weeks before the Mela shall forfeit all fees paid.
Stall holders cancelling prior to this will be offered a refund, less a 50% cancellation fee.
The Event organisers reserves the right to re-let any cancelled stalls.

Insurance/Indemnity

The Stall holder shall provide evidence of adequate public liability insurance which must be valid to cover the date of the event.
Stall holders are liable for all claims arising from the conduct of their services/unit and shall indemnify the Event Organisers against any third party claims arising as a result of providing the service.
The stall holder is responsible for the security of their property whilst on the Park Site.
The Stall holder is responsible for their own security arrangements together with any necessary Insurance of their own belongings or equipment.
The Event Organiser cannot be held responsible for any loss or damage to equipment brought onto or left in the park. The stall holder shall indemnify the Event Organiser against all claims for damages, compensation or costs in respect of personal injury and / or loss or theft and/or damage to property of any person or persons which arise out of an incident which they are any way connected.
Traders will be liable for any damages or loss to equipment provided by the Event Organisers or to the park.

Regulations

The stall holder must comply with the Food Safety (General Food Hygiene) Regulations 1999 and be registered with their own Home Local Authority for the provision of such services. All food stalls must have FHRS of 4 or above.
All documentation requested from caterers by the City of Bradford Metropolitan District Council will have to be supplied before a catering application can be confirmed.
All LPG gas bottles must be stored and secured in cages.
Fire risk assessment checklist must be completed and handed to the Event Organiser on the day before setting up stalls.
Each catering stall holder must provide their own water for hand washing.
Each catering stall holder must provide their own fire fighting equipment.
Catering stalls are inspected on the day of the Mela, and if they do not meet required standards then Councils Food Safety inspectors and the Councils health and Safety inspectors can close them down. The Event Organiser will not beheld responsible for this or make a refund for the stall.

CATERING TERMS & CONDITIONS

Pitches will be allocated within the designated market areas only.
Price for the pitch area and the catering marquee is separate.
Power requirement has to be provided for on application and paid for separately
Failure to pay prior to the payment terms on the invoice will result in refusal of entry.
Failure to attend the event site on the agreed timings will result in strictly no vehicle entry.
You must hold Public Liability Insurance to £5 million valid to 3rd August 2026.
LPG bottles used must follow the Code of Guidance for the Storage of Full and Empty LPG Cylinders and Cartridges.
Fire safety equipment must be provided by the cater and must meet the Fire Safety guidance.
The site supervisor and event staff reserve the right to instruct immediate ceasing of your stall at any time.
Only eco-friendly disposables can be used for serving food.
No subletting of any portion of the trader’s allocated site is permitted. All equipment, goods for sale, display stands etc must remain within the designated pitch area. Any trader or exhibitor occupying a space beyond the designated pitch will be removed at the discretion of the site supervisor and event staff.
Leafleting or any other promotion in the event site or car park is not permitted.
The event organisers reserve the right to alter any element of the event or to order the cessation of any activity at their sole discretion, without prior notice.
Caterers are responsible for keeping their pitch free of litter, which should be placed in the bins provided.
Caterers likely to generate large quantities of waste material including packaging etc should arrange with the organisers prior to the event for extra waste disposal facilities to be made available, for which a separate fee may be payable.
Caterers are not allowed to use their own generator for electricity unless it is part of a trailer which must be diesel ONLY.
No petrol generators are allowed.
Any ground damage and / or disposal of litter will be subject to separate charge.
Caterers are responsible for their own security arrangements together with any necessary insurance of their own belongings or equipment. The organisers cannot be held responsible for any loss or damage to equipment brought onto or left in the park. Caterers shall indemnify the organisers against all claims for damages, compensation or costs in respect of personal injury and /or loss or theft and/or damage to property of any person or persons which arise out of an incident in any way connected with the stall holder/trader’s presence at the event.
Caterers are reminded that they are responsible for the observance by themselves, their employees and their contractors, of Health and Safety at Work Act 1974 and the relevant statutory provisions covering all safety regulations. If any laws are not abided to the event organiser will have the right to shut down the stall.
Caterers are responsible for their litter and to ensure it is placed in black bags and deposited in the bins provided by the organisers, any litter found not put in these bins, the caterer would be fined £450.
You maybe asked to pay £150 deposit for litter and waste. This would be returned to you if your pitch is left litter / damage fee.
Where vendors provide food and refreshments, checks will be made on arrival and during the event, under the provisions of the Food Safety Act and Associated Regulations.
Caterers are responsible for the security of their own staff, units and personal belongings and are liable for all claims arising out of the catering stall, handling or housing of such exhibits and the conduct of the stand generally. The organisers will not be responsible in any way for any article, plant, machinery or object of any kind exhibited on the event site. The exhibitor will assume full responsibility for any third party claims arising from the catering stall.
It is the caterers responsibility to ensure, check they meet food hygiene standards of the City of Bradford Metropolitan District Council to avoid issues on the day.
All power is supplied externally. Therefore, organisers cannot be held responsible for any loss of trading time due to powercut. Please note that refunds will not be issued

TRADE STALLS TERMS & CONDITIONS

Pitches will be allocated within the designated market areas only.
Power requirement has to be provided for on application and paid for separately
Failure to pay prior to the payment terms on the invoice will result in refusal of entry.
Failure to attend the event site on the agreed timings will result in strictly no vehicle entry.
You must hold Public Liability Insurance to £2 million valid to 3rd August 2026.
This is a non-political event, and stalls are available only on the basis that they shall not be used to display or distribute political propaganda except with regard to information displayed or distributed by organisations of a charitable nature concerned with the prevention of illness or the alleviation of suffering.
Items permitted for sale are those in keeping with the character and nature of the event providing they comply with all relevant, health and safety and environmental protection legislation.
The sale and display of tobacco, alcohol, knives, guns, weapons and replica weapons is not permitted including martial arts weaponry, hunting knives and crossbows. The sale of pornographic material is prohibited.
The site supervisor and event staff reserve the right to instruct immediate ceasing of your stall at any time.
No subletting of any portion of the trader’s allocated site is permitted. All equipment, goods for sale, display stands etc. must remain within the designated pitch area. Any trader or exhibitor occupying a space beyond the designated pitch will be removed at the discretion of the site supervisor and event staff.
Leafleting or any other promotion in the event site or car park is not permitted.
The event organisers reserve the right to alter any element of the event or to order the cessation of any activity at their sole discretion, without prior notice.
Exhibitors and traders are not allowed to use their own generator for electricity. Exhibitors are responsible for keeping their pitch free of litter, which should be placed in the bins provided.
Exhibitors likely to generate large quantities of waste material including packaging etc. should arrange with the organisers prior to the event for extra waste disposal facilities to be made available, for which a separate fee may be payable.
Exhibitors and Traders are responsible for their own security arrangements together with any necessary insurance of their own belongings or equipment.
The organisers cannot be held responsible for any loss or damage to equipment brought onto or left in the park. Exhibitors / Traders shall indemnify the organisers against all claims for damages, compensation or costs in respect of personal injury and /or loss or theft and/or damage to property of any person or persons which arise out of an incident in any way connected with the stall holder/traders presence at the event.
All Exhibitors and traders are reminded that they are responsible for the observance by themselves, their employees and their contractors, of Health and Safety at Work Act 1974 and the relevant statutory provisions covering all safety regulations.
All Exhibitors and Traders are responsible for their litter and to ensure it is placed in the bins provided by the organisers, any litter found not put in these bins, the exhibitor / trader would be fined £250.
Exhibitors are responsible for the security of their own staff, units and personal belongings and are liable for all claims arising out of the exhibition, handling or housing of such exhibits and the conduct of the stand generally.
The organisers will not be responsible in any way for any article, plant, machinery or object of any kind exhibited on the show ground. The exhibitor will assume full responsibility for any third party claims arising from the exhibit.
The organisers have the authority to remove any person, trader or exhibitor from the site and close down any stall, which does not conform to the Event Regulations and/or these Terms & Conditions
All power is supplied externally. Therefore, organisers cannot be held responsible for any loss of trading time due to powercut. Please note that refunds will not be issued

Click to Apply

By applying for a pitch, you agree to the above terms and conditions automatically once submitting the form.

TRADER INFORMATION

Trading Terms & Conditions

Stall Booking & Trading

Goods

Cancellation

If the Mela is cancelled by the organizing committee, the Event Organisers will refund any fees paid in advance.

If the Mela is cancelled due to bad weather or unforeseen circumstances out of the control of the Event Organisers then no refunds will be payable.

The Event Organisers will not be held responsible for any loss e.g. loss of earnings etc. due to cancellation of the Mela.

Any stall holder who cancels their booking less than 4 weeks before the Mela shall forfeit all fees paid.

Stall holders cancelling prior to this will be offered a refund, less a 50% cancellation fee.

The Event organisers reserves the right to re-let any cancelled stalls.

Insurance/Indemnity

The Stall holder shall provide evidence of adequate public liability insurance which must be valid to cover the date of the event.

Stall holders are liable for all claims arising from the conduct of their services/unit and shall indemnify the Event Organisers against any third party claims arising as a result of providing the service.

The stall holder is responsible for the security of their property whilst on the Park Site.

The Stall holder is responsible for their own security arrangements together with any necessary Insurance of their own belongings or equipment.

Traders will be liable for any damages or loss to equipment provided by the Event Organisers or to the park.

Regulations

The stall holder must comply with the Food Safety (General Food Hygiene) Regulations 1999 and be registered with their own Home Local Authority for the provision of such services. All food stalls must have FHRS of 4 or above.

All documentation requested from caterers by the City of Bradford Metropolitan District Council will have to be supplied before a catering application can be confirmed.

All LPG gas bottles must be stored and secured in cages.

Fire risk assessment checklist must be completed and handed to the Event Organiser on the day before setting up stalls.

Each catering stall holder must provide their own water for hand washing.

Each catering stall holder must provide their own fire fighting equipment.

Catering stalls are inspected on the day of the Mela, and if they do not meet required standards then Councils Food Safety inspectors and the Councils health and Safety inspectors can close them down. The Event Organiser will not beheld responsible for this or make a refund for the stall.

CATERING TERMS & CONDITIONS

CATERING TERMS & CONDITIONS

Pitches will be allocated within the designated market areas only.

Price for the pitch area and the catering marquee is separate.

Power requirement has to be provided for on application and paid for separately

Failure to pay prior to the payment terms on the invoice will result in refusal of entry.

Failure to attend the event site on the agreed timings will result in strictly no vehicle entry.

You must hold Public Liability Insurance to £5 million valid to 3rd August 2026.

LPG bottles used must follow the Code of Guidance for the Storage of Full and Empty LPG Cylinders and Cartridges.

Fire safety equipment must be provided by the cater and must meet the Fire Safety guidance.

The site supervisor and event staff reserve the right to instruct immediate ceasing of your stall at any time.

Only eco-friendly disposables can be used for serving food.

Leafleting or any other promotion in the event site or car park is not permitted.

The event organisers reserve the right to alter any element of the event or to order the cessation of any activity at their sole discretion, without prior notice.

Caterers are responsible for keeping their pitch free of litter, which should be placed in the bins provided.

Caterers likely to generate large quantities of waste material including packaging etc should arrange with the organisers prior to the event for extra waste disposal facilities to be made available, for which a separate fee may be payable.

Caterers are not allowed to use their own generator for electricity unless it is part of a trailer which must be diesel ONLY.

No petrol generators are allowed.

Any ground damage and / or disposal of litter will be subject to separate charge.

Caterers are responsible for their litter and to ensure it is placed in black bags and deposited in the bins provided by the organisers, any litter found not put in these bins, the caterer would be fined £450.

You maybe asked to pay £150 deposit for litter and waste. This would be returned to you if your pitch is left litter / damage fee.

Where vendors provide food and refreshments, checks will be made on arrival and during the event, under the provisions of the Food Safety Act and Associated Regulations.

It is the caterers responsibility to ensure, check they meet food hygiene standards of the City of Bradford Metropolitan District Council to avoid issues on the day.

All power is supplied externally. Therefore, organisers cannot be held responsible for any loss of trading time due to powercut. Please note that refunds will not be issued

TRADE STALLS TERMS & CONDITIONS

Pitches will be allocated within the designated market areas only.

Power requirement has to be provided for on application and paid for separately

Failure to pay prior to the payment terms on the invoice will result in refusal of entry.

Failure to attend the event site on the agreed timings will result in strictly no vehicle entry.

You must hold Public Liability Insurance to £2 million valid to 3rd August 2026.

Items permitted for sale are those in keeping with the character and nature of the event providing they comply with all relevant, health and safety and environmental protection legislation.

The sale and display of tobacco, alcohol, knives, guns, weapons and replica weapons is not permitted including martial arts weaponry, hunting knives and crossbows. The sale of pornographic material is prohibited.

The site supervisor and event staff reserve the right to instruct immediate ceasing of your stall at any time.

Leafleting or any other promotion in the event site or car park is not permitted.

The event organisers reserve the right to alter any element of the event or to order the cessation of any activity at their sole discretion, without prior notice.

Exhibitors and traders are not allowed to use their own generator for electricity. Exhibitors are responsible for keeping their pitch free of litter, which should be placed in the bins provided.

Exhibitors likely to generate large quantities of waste material including packaging etc. should arrange with the organisers prior to the event for extra waste disposal facilities to be made available, for which a separate fee may be payable.

Exhibitors and Traders are responsible for their own security arrangements together with any necessary insurance of their own belongings or equipment.

All Exhibitors and traders are reminded that they are responsible for the observance by themselves, their employees and their contractors, of Health and Safety at Work Act 1974 and the relevant statutory provisions covering all safety regulations.

All Exhibitors and Traders are responsible for their litter and to ensure it is placed in the bins provided by the organisers, any litter found not put in these bins, the exhibitor / trader would be fined £250.

Exhibitors are responsible for the security of their own staff, units and personal belongings and are liable for all claims arising out of the exhibition, handling or housing of such exhibits and the conduct of the stand generally.

The organisers will not be responsible in any way for any article, plant, machinery or object of any kind exhibited on the show ground. The exhibitor will assume full responsibility for any third party claims arising from the exhibit.

The organisers have the authority to remove any person, trader or exhibitor from the site and close down any stall, which does not conform to the Event Regulations and/or these Terms & Conditions

All power is supplied externally. Therefore, organisers cannot be held responsible for any loss of trading time due to powercut. Please note that refunds will not be issued